Privacy policy

The Eye and Face Network (EFN) respects your right to privacy and complies with its obligations under the General Data Protection Regulation (GDPR). The goal of this privacy policy is to help you understand how the Society deals with any personal data you provide when you visit this website.

This website may contain external links to other websites but the Society is not responsible or liable for the privacy policies of any third-party website.

What types of information do we collect?

We collect technical information from you (such as IP address and which browser you used), when you visit our website. You may browse the site anonymously but certain functions and pages may be unavailable to you.

When registering as a volunteer consultant offering your time to support Ukrainian consultants you will be asked to provide personal details such as name, email address, institution, specialist area, country, phone number or payment information as needed. You may also be asked to provide professional information such as present and/or past profession, field of practice, research, study, etc.

EFN does not knowingly collect personal information from children under the age of 16. If you are under the age of 16, please do not submit any personal information to us. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce this Policy by instructing their children never to provide personal information online without their permission.

What do we use your information for?

The law requires that there be a legal basis for the Society to process your personal data. In general, this will be one, or a combination, of the following:

  • your consent
  • the processing is necessary for the performance of a contract with you
  • compliance by the Society with a legal obligation to which it is subject
  • the pursuit of the legitimate interest of the Society, except where such interests are overridden by your interests or your fundamental rights and freedoms.

The Society can also process your personal data in the rare event that it is necessary in order to protect your, or another person’s, vital interests or in the performance of a task being carried out by the Society in the public interest.

In principle we will use your data purely for the purpose of sharing with Ukrainian surgeons who have been vetted through trusted networks and who may need your support and will use the details you provide to contact you for support.

How do we protect your information?

We use a variety of security measures to securely process and keep your personal information safe when you interact with our website.

The Society takes, and will continue to take, all reasonable steps (which includes relevant technical and organisational measures) to guarantee the safety of the data you provide to us and we will only use the data for the intended purpose.

However, the nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet will be 100% secure.

Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that lets them recognise your browser and capture and remember certain information.

We use cookies to help us remember and process activity during your visit and compile anonymous data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

If you prefer, you can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies via your browser settings. Like most websites, if you turn your cookies off, some of our services may not function properly.

Do we disclose any information to outside parties?

We do not disclose your personal data to outside parties except as set out in this policy.

We rely on third-party service providers to perform a variety of services on our behalf, such as website administration, website hosting, electronic message delivery, and research. Your information will only be shared with selected third-party service providers, contracted by EFN, to the extent necessary for the purpose of providing our services to you and for the completion of contracts entered into by you through our websites and applications or with your consent.

We also reserve the right to enforce our site policies in order to protect our rights and the rights of other individuals in a manner that is safe and compliant with the law.

Do we transfer data outside the EEA?

Our website hosting facilities are situated in Europe.

Do we retain data indefinitely?

No. Our policy is to keep your personal information only for as long as is required by us to administer the charity in an effective manner and to comply with our various statutory obligations. The data retention periods we use are set out in a data retention policy which is reviewed and updated from time to time.

Your rights under the GDPR

You have various rights under the GDPR. In particular, you may object to the processing of your personal data. When you want to exercise one of these data subject rights – and you are eligible to – EFN will respond according to the GDPR.

  1. The right of access: you have the right to know whether EFN is processing data about you and, if so, you can request access to it.
  2. The right to rectification: if your personal data is inaccurate, EFN will facilitate its correction once it becomes aware of the inaccuracy.
  3. The right to erasure or right to be forgotten: you are able to ask us to delete your personal data if you no longer want it to be processed and there is no legitimate reason for EFN to keep it.
  4. The right to restriction of processing: you have the right to limit the processing of your personal data.
  5. The right to withdraw consent: you have the right to withdraw consent where we have relied upon your consent to process your personal data.
  6. The right to be informed: you have the right to clear and understandable information about who is processing your data, what they are processing and why they are processing it.
  7. The right to data portability: you have the right to ask us to transfer your personal data to another service provider.
  8. The right to object: you can say if you don’t want processing of your data to be undertaken.
  9. The right not to be subject to a decision based solely on automated processing: This includes profiling, which produces legal effects or significantly affects you.

If you wish to exercise any of the above rights please send a written request to: .

Changes to our privacy policy

We reserve the right to make changes to our web privacy policy at any time without prior consultation; these changes will be posted on this page together with the privacy policy revision date.

Contacting us

If you have any questions regarding this privacy policy, you may contact us at:

Date Last Revised:

13 May 2022